In this post we will explore Microsoft Teams Governance Capabilities in detail. What is it possible to see and which actions are possible to do from the admin portal.
Companies are facing more challenges on their communications, mostly due to the unprecedented transformation of business to partial or fully remote. Unified communications professionals need to make sure that their UC Vendor is up to the governance standards of each individual company.
Here is our detailed list of Microsoft Teams Governance capabilities:
Channels – list of channels in each team including
Name
Description
Type (private/Standard)
Auto Pin (shows if the channel is pinned to the channel list. A standard channel can be pinned under the team, but private channels can’t)
View Channel Settings (cannot edit)
Conversations
Allow editing of sent messages
Allow deleting of sent messages
Channels
Team members can add channels or edit existing ones
Team members can add, edit or remove tabs
Team members can add, edit or remove connectors
Team members can add, edit or remove apps
Team members can add private channels or edit existing ones
Teams Apps
Manage Apps including
List of Apps with meta data and possible actions:
Upload
Allow
Block
Add to Team
Customize
App Policies
For these categories:
MS Apps | Third party Apps | Custom Apps
Allow All Apps
Allow Specific Apps and Block all others (whitelist)
Block Specific apps and allow all others (blacklist)
Block all apps
Org-Wide Settings
External Access
Turn on/off external communication with Skype for Business and Teams users
Create lists of allowed and disallowed external domains
Guest Access
Turn on /off Guest access in Teams (Org Wide)
Manage settings for Guests
SphereShield Governance
AGAT offers through SphereShield unique Advanced governance capabilites for a variety of industries and scenarios
Creation and Ownership
Which Groups/Users are allowed to create Teams
Which Groups/Users are allowed to create Channels
Which Groups/Users are allowed to be Teams Owners
Save your tenant from future problems by establishing who can create teams and channels. Avoid future team/channel clogging.
Adding users (internal and external) and permissions
Which Groups/Users are allowed to add users to Teams
Which Groups/Users are allowed to add Guests to Teams
Which Groups/Users are permited Guest Access to other tenants
A common example is that usually, companies find Guest users in Teams they should not belong to. Not only that but many times a company can have teams dedicated to upper management where middle management employees should not appear.
Regarding Guest access, a common scenario of data leak, is when employees are part of other MS Teams tenants and freely message and share files.
For more information, take a look at these articles:
Which Groups/Users are allowed to upload files to OneDrive / SharePoint
Which Groups/Users are allowed to upload files to MS Teams
Data is an extremely important, if not the most, valuable asset for any company. The fact that employees can access it and instantly share on collaboration platforms such as MS Teams, should raise a flag to have a system to control it and prevent any undesirable scenario. Also for other regulation (or internal policy) purposes, it may be necessary to restrict file uploading capabilities to a limited amount of users.
Block Joining Anonymously to meetings
For more information on SphereShield Governance capabilities, contact us today. A specialist will happily answer all your request.
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