Microsoft Teams

How to make the most out of Microsoft Teams

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The widespread adoption of collaboration tools like Microsoft Teams has transformed the way teams communicate and work together. However, this shift towards remote collaboration has brought forth new challenges, particularly in ensuring robust security and compliance measures within these platforms. 

AGAT’s SphereShield emerges as a comprehensive solution tailored to address the intricate security and compliance needs specifically for Microsoft Teams. Let’s delve into the array of solutions SphereShield offers to fortify and streamline security protocols within this popular collaboration tool. 

Real-Time Data Loss Prevention (DLP) 

SphereShield’s real-time inspection functionality actively scrutinizes all content—be it messages, files, or audio—before it reaches its intended destination within Microsoft Teams. Leveraging the AGAT DLP engine or seamless integration with leading DLP vendors, it enables companies to maintain existing policies while efficiently managing potential incidents, which are seamlessly linked to the eDiscovery feature for comprehensive conversation context review. 

Ethical Wall Implementation 

Maintaining stringent control over user communication becomes easier with SphereShield’s Ethical Wall solution. It effectively blocks unwarranted communication between users and governs activities like desktop sharing or file transfers. Communication policies can be meticulously set based on various parameters including user groups, domains, conversation types (Channel/Chat), and scope (internal/external), ensuring a fortified communication environment. 

Extended eDiscovery Capabilities 

With SphereShield, archiving data becomes a breeze, whether it’s stored in the cloud or on-site. The solution allows for easy search and export of any communication using specific parameters such as user, time, channel, or text. Furthermore, seamless integration with existing on-site eDiscovery and archiving solutions ensures a comprehensive and unified approach to data retrieval. 

Channel Management Control 

Administering Microsoft Teams’ Channels is simplified through SphereShield’s capabilities, providing the ability to manage, archive, and export Channel content, thereby ensuring a streamlined content flow within the Teams environment. 

Recording AI Compliance Analysis 

Incorporating AI-driven analysis of audio and video recordings from meetings, SphereShield caters to both DLP and eDiscovery requisites. This feature makes meetings searchable through eDiscovery while inspecting the meeting’s audio and video content based on predefined DLP policies. Smart DLP incidents are generated with links to the specific video and transcript times, facilitating swift action. 

MS Teams Governance 

Taking governance a step further, SphereShield empowers organizations to control team and channel creation. It offers configuration options to determine team ownership, user and guest addition, and external tenant guest access. Moreover, it allows fine-tuning control over file uploads to Teams, OneDrive, and SharePoint. 

In conclusion, SphereShield stands as a robust solution engineered to mitigate security risks and ensure compliance within Microsoft Teams. By integrating these tailored solutions, organizations can confidently navigate the collaborative landscape while safeguarding sensitive data and adhering to regulatory requirements. Whether it’s real-time DLP, ethical walls, extended eDiscovery, or comprehensive governance, SphereShield presents a comprehensive suite of tools aimed at fortifying the security posture of Microsoft Teams. 

By incorporating these solutions, businesses can unlock the full potential of Microsoft Teams while mitigating potential risks, ensuring secure collaboration, and maintaining regulatory compliance. 

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Balancing Collaboration and Compliance: Ethical Wall/ Information Barrier Solutions 

Ethical Wall week 41

In the modern business landscape, digital collaboration is essential. Online collaboration platforms such as MS Teams, Zoom and Webex serve as a hub for communication, but managing sensitive information and staying compliant is equally critical. That’s where Ethical Wall (Information Barriers) come into play, by offering a ready-to-use solution with a focus on precision. Ethical Wall offers features such as: 

Blocking Communication and Controlling Activities 

Take control to the next level by blocking unauthorized communication between users and managing their activities. In the digital world, not all information should be accessible to everyone. This tool safeguards sensitive data by preventing unsanctioned communication. 

Customized Communication Policies 

This tool empowers organizations to craft communication policies based on various criteria: groups, individual users, domains, conversation types, and scope. You can ensure communication aligns with your organization’s rules, whether restricting external conversations or limiting certain internal groups to specific channels. 

Policies for External and Internal Users 

Ethical Wall isn’t limited to internal users; it extends its protective reach to external users and groups. This feature is invaluable for businesses collaborating with external partners, vendors, or clients, ensuring your organization’s policies transcend internal networks for consistent security and compliance. 

Let’s dive into the practical benefits that Ethical Wall/ Information Barriers brings to organizations striving to harmonize collaboration and compliance: 

1. Precise Control Over Communication 

Granularity is a standout feature of Ethical Wall, allowing you to fine-tune communication policies to your specific needs. Whether you need to restrict communication for select users or limit external communication to specific domains, this tool empowers you with precise rule-setting. 

2. Automated Rule Enforcement 

Ethical Wall/ Information Barriers guarantees consistent policy enforcement. It operates on a rule-based system, ensuring policies are automatically applied, reducing the risk of human error, and maintaining compliance consistently. 

3. Comprehensive Auditing and Reporting 

Maintaining compliance goes beyond enforcement; you must also demonstrate it. A great Ethical Wall includes robust auditing and reporting features, allowing you to track and document communication activities. This not only aids regulatory compliance but also offers valuable insights into your organization’s communication patterns. 

In summary, Ethical Wall (Information Barriers) strikes the perfect balance between collaboration and compliance. With its precision control, rule-based enforcement, and robust auditing capabilities, it’s an indispensable tool for securing sensitive information and ensuring adherence to industry regulations.  

Enjoy seamless collaboration without compromising on security or compliance. 

Try AGAT’s Ethical Wall (Infomation Barriers) solution. 

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Microsoft Teams

Microsoft Releases Information Barriers v2 with New Features for Enhanced Architecture


In a recent article, we introduced the definitive guide to information barriers, a comprehensive guide designed to help you manage your organization’s communication policies more effectively. A few days ago Microsoft released Information Barriers v2. Here’s a look at the features included in this new version and other options for businesses looking to improve their compliance skills.

But before that, let’s go through a quick overview of Microsoft Information Barriers’ purpose and functions, and what are the missing capabilities in v1 that are targeted by IB v2. 

What is Microsoft Information Barriers

Microsoft Information Barriers is a platform designed to help companies meet compliance requirements by allowing for the implementation of policy-driven controls for internal communications. The goal of the policies allowed by the platform is to create separations (or “barriers”) between different groups or individuals within an organization, in order to prevent potentially risky interactions and communications from happening. 

Microsoft Information Barriers v2 is aimed at expanding the set of tools offered by the platform, allowing for more scalability and flexibility. However, there are still a few downsides to the platform that we will discuss further on. By the end of this article, we will talk about how companies can access a more comprehensive set of features to accomplish their compliance goals.

New Features in Information Barriers v2

Features added in this new version of Information Barriers mostly focus on enhancing the platform’s architectural capabilities. 

Let’s take a closer look at them:

Large-scale segment support

Segments are crucial tools of IB. By leveraging user attributes, they allow you to divide your organization into more manageable units. This helps ensure data security, making data accessible only to those who need it.

The previous version of IB only allowed for 250 segments within each organization. In v2, this number has significantly increased: you can create up to 5,000 segments. While a simple structure of segments based on departments may suffice for smaller organizations, this new feature allows for bigger scalability, which makes it crucial for those companies that are in the process of growing.

Multi-segment support

Until now, IB only allowed each user to be part of one segment. Now, in the multi-segment mode in Information Barriers v2, they can be assigned up to 10 segments.

This represents an important upgrade, especially when organizations become more complex and they need to support different operational scenarios. With this new feature, you can get more diverse communication rules between individuals and groups. 

Flexible user discoverability

With IB v2 administrators can enable or disable user discoverability restrictions. When the user discoverability restriction is turned off, users can discover each other in the people picker, no matter what their IB policies are. Administrators can disable user discoverability restrictions by using Security & Compliance PowerShell.   

These are the 3 new features of Microsoft Information Barriers v1. 

Mainly, the goal of this new version is to tackle some of the architectural downsides of Microsoft Information Barriers. Larger and more sophisticated segment support, as well as the flexibilization of user discoverability restrictions, are all features that are aimed at giving users more flexibility when managing their communications. 

Microsoft Information Barriers v2: Some Limitations To Take Into Account

In an ever-shifting, highly-competitive business landscape the increased scalability and flexibility provided by these new features will be welcomed by many companies. Unfortunately, Microsoft Information Barriers v2 still has a few downsides that need to be taken into account, especially for companies that need to deal with complicated compliance requirements and manage sensitive data.

Despite having focused on expanding segment-related capabilities, the policies that can be set up still only apply to internal users. In an era in which external collaborations are so crucial for most companies, this is not a minor issue. In IB v2, external team members are still allowed to add members of opposing segments to a meeting.  

Also, managing Microsoft Information Barriers requires ongoing attention and monitoring, which tends to add administrative burdens to IT departments. Analyzing and solving problems is a time-consuming, complicated task. Most of the process is done by Microsoft, which prevents organizations from taking control of it.

AGAT Information Barriers Solution: Granular Control to Manage Sensitive Data 

For many organizations, Microsoft Information Barriers may not be enough to meet their compliance goals and needs. A lot of companies, especially those in highly-regulated industries, need to be able to granularly block communications. Bearing this in mind, AGAT Information Barriers solution was designed to significantly improve companies’ capacity to manage sensitive data. 

AGAT Information Barriers solution distinguishes itself for its real-time proactive approach. This makes a lot of sense in a world in which digital working environments are extremely dynamic. Messages and information are constantly flowing in every direction, so inspecting communications in near-real time is key to preventing unwanted incidents from taking place. 

AGAT Information Barriers features are aimed at giving companies better tools for controlling and managing data in Microsoft Teams. 

Granular control 

Based on the context of each communication, dynamically block or mask all types of content: messages, files, images, calls, or shared screens. 

Compliance accuracy

Address specific and complex compliance issues without compromising performance. 


Significantly improve security and data governance capacities.

Anticipate threats

Identify potential threats in near-real time and address them before they can cause damage. 

All in all, with its real-time time monitoring capabilities and its comprehensive features, AGAT Information Barriers solution allows you to limit the risk of data breaches and insider threats much more effectively.  

Check out this video to see the solution in action:

Information Barriers for MS Teams (Ethical Wall) – Granular Block File Sharing, Messages, & more


The launching of Microsoft Information Barriers v2 is good news for companies that are looking for more scalability and flexibility in their communication management. Despite its virtues, this new version of Microsoft’s Information Barriers solution still presents a few downsides in terms of meeting more sophisticated compliance requirements and managing sensitive data.

If you want to ensure effective management of your communication policies, AGAT Software is your best ally. In our digital era, regulations and compliance are getting more complex by the day.

Do not hesitate to give your compliance capabilities a boost. Contact us and our team will show you a short demo of AGAT Information Barriers solution.