In today’s interconnected business environment, protecting sensitive information and ensuring secure collaboration is more critical than ever. Whether you are part of a large enterprise, a school, or a small business, maintaining control over communication and data sharing is essential. This is where the SphereShield Ethical Wall for Microsoft Teams comes into play, offering robust information barriers and dynamic policies to meet your needs.
Understanding the Ethical Wall
The SphereShield Ethical Wall provides comprehensive control over who can communicate with whom within your organization, using specific collaboration options. It allows administrators to apply policies on both external and internal users and groups, ensuring that sensitive information remains secure, and that communication complies with your organization’s regulations.
Key Features of the SphereShield Ethical Wall
1. Dynamic Policies:
With SphereShield, you have granular control over communication-based on groups, domains, and individual users. Policies are applied dynamically, adapting to the context of each communication, and providing flexibility and precision in enforcing rules.
2. Granular Policies:
SphereShield allows you to control various types of communication, including direct messages, file sharing, screen sharing, audio, and video. This ensures that your organization can tailor policies to specific needs and scenarios.
3. Policy Scopes:
Policies can be applied to different scopes such as chat, channels, and meetings. Depending on the participant type (employee, external user, or guest), you can customize the level of access and interaction permitted.
Typical Policies Implemented by the Ethical Wall
Here are some common use cases where SphereShield Ethical Wall enhances security and compliance:
Preventing HR from sharing files with non-HR members: Protect sensitive HR information by restricting file sharing to HR-only groups.
- Blocking the Finance Group from uploading files: Ensure that financial data remains secure by preventing uploads to OneDrive, SharePoint, or Teams.
- Allowing only Teachers to create new Teams: In a school setting, restrict the creation of new Teams to authorized staff, ensuring proper management and oversight.
- Blocking communications between finance and research groups: Maintain confidentiality and prevent conflicts of interest by blocking interactions between specific departments.
- Blocking desktop sharing for specific groups: Control the sharing of screens to prevent unauthorized access to sensitive information.
- Allowing specific users/groups to communicate externally: Manage external communication by specifying which users or groups can interact with outside parties.
Common Problems Solved by the Ethical Wall
The SphereShield Ethical Wall addresses several critical issues, including:
- Blocking file sharing across the Microsoft environment: Prevent unauthorized distribution of sensitive files.
- Protecting user privacy: Ensure that personal information remains confidential.
- Restricting third-party or outsourced companies: Manage the level of access and communication with external partners.
- Notifying participants about policy rules: Keep users informed about the communication policies in place to ensure compliance.
Complete Auditing and Reporting
SphereShield provides thorough auditing and reporting features, allowing you to monitor and obtain information on any violation attempts. This is crucial for training and raising awareness among employees about the importance of adhering to communication policies. Administrators can receive real-time notifications when incidents occur, ensuring prompt response and resolution.
Simple and Powerful Management
The SphereShield Ethical Wall offers a user-friendly web interface for configuring rules, making it easy for compliance administrators to set up and manage policies. Once created, rules are automatically implemented with minimal delay, ensuring that your organization always remains secure.
Covering All Microsoft Teams Scopes
SphereShield Ethical Wall for Microsoft Teams comprehensively covers all communication scopes, including chat, meetings, and Teams & Channels. This ensures that all areas of communication within Microsoft Teams are secured and compliant with your organization’s policies.
Deployment Options: SaaS or On-Premise
SphereShield Ethical Wall offers flexibility in deployment, available as a SaaS solution requiring no installation, or as an on-premise installation within your DMZ or cloud environment (Azure, AWS, etc.). This ensures that you can choose the deployment method that best suits your organization’s infrastructure and security requirements.
Conclusion
In conclusion, the SphereShield Ethical Wall for Microsoft Teams is a powerful tool for ensuring secure collaboration and communication within your organization. With its dynamic and granular policies, comprehensive auditing and reporting, and flexible deployment options, SphereShield provides the control and security needed to protect sensitive information and comply with internal and external regulations. By implementing SphereShield, you can confidently manage communication interactions, prevent unauthorized data sharing, and maintain the integrity and confidentiality of your organization’s information.
