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Archive & eDiscovery: Why AGAT’s Archive & eDiscovery Solution Is Trusted by Regulated Companies 

Discover why regulated industries trust AGAT Software’s SphereShield Archive & eDiscovery solution for Microsoft Teams, Zoom, Webex, and other collaboration platforms.  

Every message, file, and meeting can contain sensitive information that must be captured, securely stored, and retrievable on demand. 

Without robust archive & eDiscovery, organizations risk: 

  • Regulatory penalties for missing records 
  • Legal exposure from incomplete audit trails 
  • Reputational damage due to poor oversight 

This is where AGAT’s SphereShield Archive & eDiscovery becomes indispensable. 

What Is Archive & eDiscovery? 

Archiving ensures all communication data, chats, calls, files, and meetings  are securely stored according to organizational and regulatory requirements. 

eDiscovery allows compliance officers and legal teams to search, filter, and retrieve relevant communications instantly, even across large datasets. 

Together, they provide the foundation for regulatory compliance, data governance, and internal investigations. 

Why Companies Trust SphereShield for Archive & eDiscovery 

AGAT’s SphereShield Archive & eDiscovery solution is designed for regulated enterprises using Microsoft Teams, Zoom, Webex, and Skype for Business. 

Key Features: 

  1. Comprehensive Archiving 
    Capture all user activity across chats, files, calls, and meetings with tamper-proof retention policies. 
  1. Advanced eDiscovery Tools 
    Conduct fast, precise searches with filters for users, keywords, timeframes, and channels, ensuring efficient audits and investigations. 
  1. Regulatory Compliance 
    Align with GDPR, HIPAA, FINRA, SEC, and other frameworks to reduce fines and audit failures. 
  1. Seamless Integration 
    Deploy directly into Teams, Zoom, and Webex without disrupting daily workflows. 
  1. Enterprise-Grade Security 
    Ensure archived data is encrypted, access-controlled, and stored in a compliant environment. 

Learn more about SphereShield for Teams, SphereShield for Webex, and file-sharing controls for OneDrive/SharePoint. 

The Business Benefits of Archive & eDiscovery 

Beyond compliance, organizations using SphereShield gain: 

  • Peace of mind knowing every record is secured and retrievable 
  • Operational efficiency with fast eDiscovery during audits 
  • Reduced risk exposure by ensuring no communication slips through compliance oversight 
  • Future readiness as regulations evolve 

Real-World Use Cases 

  • Financial Institutions: Capture all Teams communications to meet FINRA and SEC supervision requirements. 
  • Healthcare Providers: Ensure patient information in Teams or Zoom is archived in compliance with HIPAA. 
  • Legal Firms: Retrieve historical communications for case discovery without manual effort. 
  • Global Enterprises: Align with GDPR by maintaining secure, compliant archives across regions. 

Why AGAT SphereShield Is Different 

AGAT Software’s SphereShield goes beyond simple data capture: 

  • Multi-platform support (Teams, Zoom, Webex, Skype for Business) 
  • Granular policy controls tailored to industry needs 
  • Trusted by regulated companies worldwide for strict compliance 

Explore SphereShield Archive & eDiscovery to see why it’s the choice for enterprise compliance. 

Final Thoughts 

In today’s regulatory landscape, compliance gaps in collaboration platforms can be costly. SphereShield Archive & eDiscovery ensures every conversation, file, and meeting is captured, stored, and discoverable with enterprise-grade security and precision. 

Book a demo to see how SphereShield can protect your organization today. 

Frequently Asked Questions (FAQ) 

Q1: What platforms does SphereShield support for archiving and eDiscovery? 
A: SphereShield supports Microsoft Teams, Zoom, Webex, and Skype for Business, ensuring multi-platform compliance. 

Q2: How does SphereShield help with regulatory compliance? 
A: SphereShield aligns with global frameworks like GDPR, HIPAA, FINRA, and SEC, providing secure archiving and fast eDiscovery. 

Q3: Can SphereShield integrate with existing enterprise workflows? 
A: Yes. SphereShield integrates seamlessly with collaboration platforms, requiring no major workflow changes. 

Q4: Is archived data secure? 
A: Absolutely. SphereShield applies encryption, access controls, and retention policies to keep data tamper-proof and compliant. 

Q5: Why is SphereShield trusted by regulated companies? 
A: Its proven track record, multi-platform support, and compliance-first architecture make it a trusted choice for finance, healthcare, and legal industries. 

Categories
webex guides Announcement space management UC Solutions

Announcing Webex Spaces Management

webex space management

As the growth in adoption of Webex keeps growing, so too is the necessity for clear visibility and control over the Spaces.

Companies can have hundreds, if not thousands of Spaces that go unsupervised of who are its members, whether it’s still active, what is the sensitivity level of the content , what is the content category/topic discussed: whether they have external members and from which domain.

It becomes necessary to obtain quick and actionable information on the platform in order to maintain order and prevent issues like data leakage or any other compliance breaches.

The second requirement is for companies that need to comply with data retention. While Webex offers an identical retention policy to all company data, many companies need to set specific retention policies to specific Spaces based on business needs.

Companies need a solution to set granular policies to Webex Teams based on a specific criteria like tags, AD groups, classification or last activity date. Tag gives a flexible way to classify Spaces to topics such as customer names, compliance risk, projects etc.

To address some of these needs AGAT has been offering for some time the ability to control which users/groups can create Spaces and which groups/users can add members to Spaces.

The new Webex Space Management release extends the tool even more, to manage Spaces and retention with 2 modules:

  • Space Operations
  • Retention Policy Engine

What is each one of them about?

Data Retention Policies

Compliance and internal regulations often require data retention policies. Those usually indicate that after a certain amount of days, data needs to be fully erased. Policies like GDPR require data retention policies.

A common example is companies that need to erase employee or customer data on request or automatically. Also financial firms are usually required to do the same.

Data retention minimizes the risk of a breach or compliance events as less data is exposed in the cloud

Space Management

Webex Teams deployments tenants can sometimes become very large in the number of users and Spaces. Company management and compliance teams need visibility of all the Spaces created which is not possible out of the box.

Until this date, there hasn’t been a way of providing clear and complete insights of the number of Spaces, their members, their last activity and whether they contain external members.

Other information such as the users, group membership and external users is critical to handle both compliance and security risks.

That information can be vital in order to preserve order and prevent security breaches by allowing external users into the incorrect Spaces.

Main Capabilities

Here is a description of the main capabilities of each module: Space Operations and Retention Policy Engine

Space Operations

  • Get a list of all the Webex Spaces – Tag the Spaces for automatic policies, search and management / governance needs. For example: Finance, PII. Tags can be added as needed
  • Add or remove users from Spaces without being a member of the Space
  • Delete Space with all of its content 
  • Block Spaces to prevent any new content but leave existing content accessible 
  • Perform advanced search using multiple parameters:
  • Title
  • Tags
  • Active Directory group members,
  • Scope (internal/external) 
  • Specific external domain members
  • Type (Space/Direct message)
  • Last activity period Space Webex classification 

Retention Policy Engine 

The Retention Policy engine allows the company to set multiple condition for setting retention period based on the following parameters:

  • Tags (set in the Space Management)
  • Active Directory Groups
  • Last activity date. For example, Spaces that have been inactive last 30 days.
  • Scope – whether a Space contains external users.
  • Classification

In addition manual retention period can override the automatic policies.

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